Stay in the know and skim through all the recent and past project updates below:
As per the Project timeline, Phase 1A is a third of the way complete. All three work streams - Functional, Technical, and Organizational Change Management (OCM)/Training - are engaged in four-week sprint cycles to complete their work. The Project's Align Phase ended May 5, with a few of the more complex business areas wrapping up remaining Align activities.
The overall project is in Yellow status due to resource and scheduling considerations, which project leaders are working to resolve. The Instructor Led Training development schedule is completed and early development activities are underway. The Testing Plan is in progress and is scheduled to be completed next month.
Check out the Training Plan!
The Project's Organizational Change Management Team finalized the Project’s Training Plan on March 31. Click here to check out what is in store for training!
Developing "To Be" Processes
The HRIS Modernization Project Functional Teams (Position Control, Personnel, Timekeepers, Benefits, Deductions, Payroll, Payroll Accounting, Time & Leave) are building out business functionality for the AZ360 HRIS application in a production environment. Currently, all Functional teams are expected to have designed the “To Be” process flows for their respective business areas by the end of April. This work is focused and extremely detailed. They are basically building a new system from the ground up as part of Configure and Develop activities.
Designing for User Experiences
Meanwhile, the Project's Technical Team is designing forms, interfaces, reports and analytics, as well as assembling the system security plans. They also are creating the testing environments for the Functional Team sprints.
What are Sprints?
The Project Team is using a Hybrid Agile Project Management Approach, where the teams work in chunks of time called “sprints.” For the HRIS Modernization project, each sprint lasts four weeks, during which the Technical, Organizational Change Management (OCM), and various Functional teams complete sets of defined tasks according to State specifications, test those configurations against the specified requirements, and then adapt as needed until standards are met. Sprints allow them to build a piece of the system, test it, and confirm it is working as expected before starting the next sprint.
The Project’s first sprint ended on March 10. The sprint focused on the process and function of Position Control which includes activities like creating a requisition for a new position, making changes in position status, and completing other position actions.
The Project's second sprint began March 13 and will continue progress in the functional area of Position Control as well as introduce configurations for Personnel Management.
Introducing the AZ360 Website!
On March 1, 2023, the AZ360 Project Team launched this website - AZ360.az.gov - to keep State employees informed about what’s happening with the both parts of the AZ360 System Implementation - AFIS Financial System Upgrade Project as well as the HRIS Modernization Project. Eventually, this site will become the portal from which employees will login into the new AZ360 Financial and Human Resources System. In this meantime, this website is designed to help employees understand the changes to come and how those changes will improve the way to work and use the new system. The website offers many features, including ways to learn more and ask questions about what’s ahead.
Overall, the AZ360 HRIS Modernization Project is on track to complete the overall Align phase activities in early April with some team members already working on Configure and Development activities.