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Frequently Asked Questions

Are dependents who are removed from insurance coverage still remain shown as a dependent in the employee's profile?

Benefits

Currently in HRIS, dependents who are removed from insurance coverage (e.g., because they have exceeded the age limit or the parents are divorced) still remain shown as a dependent in the employee's profile.

Within the AZ360 Benefits widget, dependent status can be end-dated so that, once the end date has passed,  the dependent will no longer appear in the employee’s “Manage Dependent Profile” option.  

Does AZ360 meet ADA compliance for accessibility for visually impaired state employees?

AZ360 HRIS Modernization Project

Yes, AZ360 meets ADA compliance for accessibility and is compatible with screen readers. The CGI Advantage solution that AZ360 is based on includes built-in accessibility features meant to support federal Section 508 requirements as well as the World Wide Web Consortium’s (W3C) Web Content Accessibility Guidelines (WCAG). These accessibility features are available for and may be beneficial for all users. However, they were designed specifically to address accessibility issues. The system supports JAWS® for Windows and NVDA Screen Reader used in conjunction with Microsoft Edge, Google Chrome, and Mozilla Firefox.

For grant funded and/or temporary positions, will AZ360 HR allow for future closing of these positions based on the expiration date of the position's funding, and will we be able to update and extend the position's end date if necessary?

Position Control

Yes, future dates can be entered on a transaction and the system will wait until that date before the new attributes will be in effect. Many transactions can also be modified as needed. AZ360 displays a banner when viewing the position that indicates there is a future-dated action pending.

How will AZ360 display an employee’s entire length of service (LOS) record?

Personnel Management

AZ360 will allow you to view an employee’s entire length of service (LOS) record on the Employee Status Maintenance Transaction page including breaks in service. For example, an employee works at Dept X for 6 years, takes a break for 3 years, and returns to Dept Y and serves another 10 years. When calculating the employee’s total LOS, AZ360 will display the total of 16 years.

It will be much easier to see the history of an employee's length of service on the Employee Status Maintenance Transaction page and you can pull up an employee and see that history on the employee status maintenance log tab. This same information can also be exported from that same screen. 

I’d like to be able to view an employee’s entire length of service (LOS) record, including breaks in service. For example, an employee works at Dept X for 6 years, takes a break for 3 years, and returns to Dept Y and serves another 10 years.

Personnel Management

Yes, it will be much easier to see the history of an employee's length of service. On the Employee Status Maintenance Transaction page you can pull up an employee and see that history on the employee status maintenance log tab. This same information can also be exported from that same screen I mentioned above. 

When creating or modifying a position, is it possible to identify specific funding sources? For positions designated with a temporary funding source, like a grant, could you provide a field to enter an expiration date?

Position Control

Funding types are coded to match AZ360 FIN codes. You will learn about "smart" coding that will help identify fund types available in AZ360 during system training. For temporary positions, whose funding provides a specific expiration date, it is recommended to use the position End Date functionality. A query feature in AZ360 provides the ability to identify future-dated actions, providing greater visibility. We also have the ability to create certain designations to flag things like "temporary," which would make it easier to report on positions with defined limits.