New AZ360 Go-Live Date: June 4

The AZ360 HRIS Modernization Project has a new go live date of June 4. The project to replace and modernize the State’s obsolete Human Resources Information Solution (HRIS) was scheduled to begin cutover the week of May 12 with a projected Go Live date of May 20. The two-week postponement allows additional time for testing and stabilization of the environment in which the new AZ360 system will operate.

Cutover activities begin at 2 p.m. on Tuesday, May 27 when HRIS shuts down. 
View Revised Cutover Timeline 

AZ360 Website

The website domain az360.az.gov has been the primary communication tool for the AZ360 HRIS Modernization Project since late 2022 when the project began. At Go Live on June 4, this internet address will become the domain for the AZ360 production website. It will include pages for employee end users to log in to the Employee/Manager Self Service application (az360.az.gov/erpemss) and for power users (both FIN and HRM) to access assigned business roles (az360erp.az.gov). Power users will continue to be required to be logged into the VPN for access. These URLs will be activated at Go Live on June 4.

The az360.az.gov domain will also serve as the business website of ADOA’s Enterprise Resource Planning Division. It will continue to be the home for the HRIS Modernization Project Phase 1B project-related communication and archive of Phase 1A information.

Timesheet Submission for the Week of Go Live

Standard AZ360 timesheet process timing will remain in place for Go Live week. Standard timing is:

• Employees submit timesheets by 5:00 on Wednesday.
• Managers approve timesheets by noon on Friday – if a manager is unavailable to complete approval by the noon deadline, timesheet approval extends to the upline manager or department proxy for approval.

Timesheet Submission and Approval with Mobile Devices 

Timesheets may be entered and approved by logging in to the Employee/Manager Self Service application (az360.az.gov/erpemss) in the mobile device browser. The system will automatically adjust the screen size to the mobile device and the entry/approval steps are exactly the same.

How Employees Can Prepare for AZ360

• Before Tuesday, May 27 at 2 p.m., save or print content from Y.E.S. that you may want to have handy for reference following Go Live. Do this step securely and be careful to protect your personally identifiable information. 
• Read the quick reference guide for Submitting an Employee Timesheet. 
• Watch a short video on how to submit a timesheet using AZ360 Employee Self Service. 
• Watch a video demonstration on how to complete a timesheet in AZ360 using the Advantage “guided entry” feature.
• Check out these demonstration videos featuring basic system navigation, employee self service, and manager self service actions.