AZ360 Project Update

View the online AZ360 project dashboard for current project status information. The project is GREEN and ON TRACK heading for Phase 1 implementation in May 2025.

Agency Level Security 

AZ360 Agency Captains were informed at the Oct. 8 monthly meeting that system security will be standardized and administered at the Agency Level post Go Live beginning in May 2025. Security is currently customized in HRIS, but customization inhibits transactional workflow automation, which is a big advantage of AZ360 that the State seeks to maximize going forward. This means employees in other units will have security access to other units’ data within their agency. Most agencies won’t notice much of a change except for the 15 largest agencies for whom security is currently customized and administered at the unit level. The State will introduce mandatory annual security system training for power users so employees understand what they can and can’t do with expanded security access in AZ360. There will also be enhanced audit capabilities for oversight.  

Standardized Data Governance

Data governance is the principled approach to managing data over its lifetime—from acquisition to use to disposal. It is used to guide how data management functions are performed, helping improve the quality and reliability of data; promote security, compliance, coordination and collaboration; and reduce risk. The State has announced that standardized data governance will apply to AZ360, enabling self-service reporting and analytics capabilities for state agencies with access to an in-house data repository. Enterprise-wide tools and resources will be made available as part of the standardization effort, along with required training. Enhanced data governance with AZ360 will ensure faster, more efficient, and more insightful data management to support agency decision-making. 

Overtime Elections

Currently in HRIS, hourly compensated employees can choose to designate overtime compensation in one of three ways: CASH, COMP (compensatory time) or EITHER. In AZ360, EITHER will no longer be a valid selection. At Go Live next May, if employees have selected EITHER, the field will be automatically set to CASH. Employees will have to access AZ360 at that point and manually change the setting to COMP if that is their preference. Self-learning training materials on this topic will be available for all employees closer to Go Live.

Employee Action Needed - HRIS Data Cleansing

The project team is asking all employees to review their Y.E.S. data records and ensure that the information is current, complete and accurate. This is necessary to ensure testing and parallel payroll processing goes smoothly. Employees need to continue doing this until AZ360 goes live in May 2025.